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The Budget Reviewer should return the supported financial information within 3 working days of receipt of the approval form, but only if IDM Finance assistance was sought and engaged prior to logging the application onto the eRA portal.

The Budget Reviewer will complete the “Financial Information” tab within the eRA approval form for all external grants and drug trial funding following review of the budget. Submission of the eRA pre-awards approval form via the eRA portal needs to be assigned to the Assistant Research Management Accountant, Joy Joachims (extension 1582) who will reassign to one of the pre-award team members based on workload and / capacity. The University's Pre-Awards process must strictly be adhered to. If UCT is required to authorise submission of your application to a funder, it is advised that the PI contacts Research Contracts and Innovation (RC&I) once internal Faculty approval is complete to confirm expectations of when their review would be complete, and which documents require a signature to proceed to submission to the funder. Importantly for proposals, please note, your application is not submitted to the funder via the eRA system.

Completion of internal approval through the eRA system will deem your application ready for submission by the institution (or PI) to the funder or for sign off of the research contract.

Internal review and approvals are then completed by relevant Faculty Finance and Deanery ( Final Faculty Approver) staff.

The PI confirms their agreement with this financial information and sends the form to the Finance Approver step.

When the Budget Reviewer has completed the Financial Information, the form will be returned to the PI for review of the financial details.

The form is sent online to Departmental Research Finance Staff ( Budget Reviewer) to complete project-related finance information that was discussed with the PI prior to submission of the form.

The PI uploads the requested project documents and captures key project information and details relating to resourcing, ethics, and biosafety online.

Under the “Other Funding Schemes” menu, choose “Application stage approvals” or “Contract stage approvals” and select relevant form type (Preliminary Proposal Approval / Proposal Approval / Contract Approval).

Under the ”Add New Content” button in the top right corner of your Dashboard select “Project Application/Approval Request” ?.

Visit UCT’s Research Portal and log in to the eRA system using the Login option at the top right-hand corner of the screen.

For further information visit the pre-awards FAQ page.

If in doubt as to when an approval form should be submitted, ask yourself: will what I am submitting pose any potential risk to UCT, whether in terms of resource use, research ethics, health & safety, and finances? If the answer is yes, then complete a pre-awards approval form. If there was no specific funding call and the process was initiated by contract negotiation with the funder/sponsor or if a proposal approval form was submitted at the time of application, but the funder requests changes to the project or budget at award/contract stage then PIs must follow the contract approval process.Īpplications for NRF, URC, and SAMRC self-initiated research grants are not required to follow the eRA Pre-awards approval process but still require liaising with the Central Finance and Research offices directly. This process helps to manage risk (in terms of resource use, research ethics, health and safety, and finances) to both the PI and the university and serves to support internal application review to ensure all information required by the funder is complete upon submission.Īll new protocols applying for external funding must follow the proposal approval process via the eRA Pre-awards module. The Pre-awards section of the electronic Research Administration (eRA) system was created to streamline and standardise UCT’s current grant application and submission processes. STUDY PROTOCOLS REQUIRING ETHICS APPROVAL.FINANCIAL REVIEW OF IDM RESEARCH PROPOSALS AND.INSTITUTIONAL RESEARCH COMMITTEE, IDM: INTERNAL PROTOCOL FOR

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